Canadian Association of Exposition Management

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Event Coordinator | 13 month Maternity Leave Contract - Tuesday, February 28, 2017
REPORTS TO: Director, Trade Shows & Conferences
The Canadian Health Food Association is Canada’s largest trade association dedicated to natural health and organic products. For over 50 years, CHFA has set the standard for showcasing natural and organic products with dynamic annual trade shows and conferences held in Vancouver and Toronto.

Position Profile
This position supports the Director, Trade Shows & Conferences in the marketing, coordination, and administration of all conferences and trade shows for the Canadian Health Food Association (CHFA). This is a mid-level position that reports to the Director, Trade Shows & Conferences.

* Coordination of all logistics for  conference and networking activities including room set-up, food and beverage orders, and audio visual requirements.
* Coordination of exhibit and attendance promotions including email, print and website. 
* Coordination of show guide production, collection of sponsor profiles and logos, exhibitor listings and conference information. 
* Collection of speaker photos and bios, sponsor logos and exhibitor materials for various show promotions.
* Update web site content, both exhibitor and attendee, ensuring that information is current and accurate.
* Work with housing bureau to confirm hotel accommodation for CHFA staff and Board Members.
* Oversee casual labour for telemarketing campaigns. 
* Oversee on-site photography schedules. 
* Oversee registration including working directly with registration vendor to set up on-line registration and manage registration on-site. 
* Act as supervisor for on-site conference and networking activities.
* Implement post show surveys as required.
Essential Skills & Qualifications
* College diploma in marketing, business administration, or related discipline. 
* Minimum three (3) years’ experience in conference planning.
* Strong verbal and written communications skills.
* Advanced knowledge of computer programs including Microsoft Excel, Word and Adobe.
* Advanced knowledge of HTML.
* Excellent customer service skills.
* Ability to multi-task in a fast-paced, time-sensitive environment. 
* Attention to detail and willingness to “go the extra mile”.
* Ability to travel to annual events and work extended hours as required.
Strong Assets
* Ability to work in both official languages
Please send your cover letter and resume to  Be sure to include the position title in the subject line.  We thank all applicants for your interest and will follow up with those selected for interview.  No phone calls, please.