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EVENT Coordinator - Wednesday, February 3, 2016

A full-time, contract position with Landscape Ontario Horticultural Trades Association. The event coordinator will assist in the production of more than 20 association events, trade shows and programs. We are looking for a take-charge professional with the ability to stay focused and perform in a busy association environment. Must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision, Will work full time hours at the Landscape Ontario office site in Milton, ON.

WHAT’S THE JOB?
The Event Coordinator will interact closely with the Trade Show & Events department team and align with event goals and initiatives to ensure the seamless support for the planning and implementation of events in our production umbrella. He/she will be responsible for supporting the development and coordination of industry focused Awards of Excellence programs, Trade Shows, Conferences, Symposiums and Special Events, and to manage the administrative duties for the events simultaneously. The event /sales support coordinator should have a love for events, including trade shows and conferences, provide outstanding customer service, be an enthusiastic professional, able to build relationships with internal and external customers to produce financial goals.
•  Project coordination for assigned events and programs including logistics, budget management and all administrative details.
•  Sales support including, renewal bookings, identify new business opportunities including
sponsorship support.
•  Assist with processing of related contracts while maintaining budgets and identifying variances in a timely fashion.
• Assist with content management for event websites.
• Social media monitoring and posting.
•  Process registrations, including online data entry, follow-up and filing for trade shows,
conferences, meetings and special events.
•  On-site logistical support and volunteer coordination.
•  Work with volunteers, committee members and affiliated groups.
•  Assist team with on-site coordination of trade show and event logistics, which may require some physical labour.
•  Assist with marketing content creation.
•  Processing of sponsorship contracts.
•  Assist with processing of presenter/speaker contracts including confirmation letters, photos and profiles.
•  Prepare advance and on-site materials for conferences and meetings.
•  Act as a data proofing agent with regard to both digital and printed marketing materials.
•  Prepare and coordinate post-event items, including survey analysis and recommendations, as well as processing of invoices.
•  Committee meeting administration including notifications, agenda preparation, coordinating meeting materials, and timely and accurate minutes.

KEY QUALIFICATIONS:
•  Minimum of 5 years of B2B event experience in event planning.
•  Excellent organizational skills, with ability to prioritize and juggle many tasks simultaneously, with a strong sense of responsibility.
•  Pro-active, self-motivated, enthusiastic and ability to effectively contribute and work positively with a team as well as independently.
•  Punctual, dependable and dedicated to achieving operational excellence, down to the smallest of details.
•  Results oriented, detail driven and effective problem solver.
•  Efficient event planning and logistics processing skills.
•  Excellent customer service attitude and etiquette.
•  Excellent oral and written communication skills.
•  Ability and desire to work and perform in a diverse association environment.
•  Strong computer skills are a must.
•  Experience with a variety of software including knowledge of Gmail, Google Forms and
applications, MS Word, Excel and Power Point.
•  Ability to work calmly and effectively in stressful situations.
•  Experience directing staff/volunteers/service suppliers at events.
•  Past experience with Awards programs considered an asset.
•  Belief in the value of communication, including listening.
•  Ethical and committed to maintaining a strong degree of confidentiality.
•  Maintaining a consistently professional approach, with a willingness to take ownership and responsibility both within and outside one’s job domain.
•  Green Industry experience considered an asset.
•  Flexibility to work days afternoons, and occasional night hours, including weekends and be on call 7 days a week/24 hours a day as required within the show/event schedules.

Contact Information:
Heather MacRae, Director of Events and Trade Shows
Direct line: 416-848-7577
Toll Free: 800-265-5656 Ext 2323
Heather@landscapeontario

Landscape Ontario
7856 Fifth Line S, RR4
Milton, ON L5T 2X8

 

 
Project Manager, Show Services - Thursday, January 21, 2016

Established in 1952, STRONCO provides complete show services to trade shows, consumer fairs, conventions, meetings and special events.  Our unparalleled commitment to orchestrating excellence has established us as Canada’s premier General Service Contractor.  For more information, please go to www.stronco.com

We are seeking a highly motivated, service-orientated individual to join our operations team.

Title:  Project Manager, Show Services

Position Overview
This position will be responsible for proactively coordinating and developing all pre-show and onsite operational aspects of events to ensure timely and efficient installations and dismantle of events.

Key Responsibilities
* Work closely with the Account Executive and operations manager, develop the scope of work and manage assigned shows.
* Produce show resume and communicate and coordinate show requirements with relevant internal departments.
* Develop an efficient plan for the installation and dismantle of assigned work, ensuring that all planned show margins are met, including controlling labour and direct costs to ensure targets are met.
* Organize and supervise onsite labour – both union and non-union
* Assemble all necessary information regarding equipment from internal departments both from show management and exhibitors to develop an accurate and timely equipment requirement list.
* Assist, as required, with the production and onsite supervision of other project manager shows in the capacity of an assistant.

Qualifications
* College degree preferred
* Strong organizational and communication skills
* Detail oriented, ability to multi-task
* 3-5 years industry experience
* Ability to use Microsoft Word, Excel, Outlook
* Knowledge of applicable Ministry of Labour Regulations
* Must have valid driver’s license with clean driving record and must have a reliable vehicle
* Ability to work extended hours including evenings and weekends
* Ability to travel within North America

Please send your resume to: hr@stronco.com

Please submit your resume in a PDF or a Word format.  STRONCO is an equal opportunity employer.  Accommodations will be made for any applicant that has a disability.  We thank all interested candidates, but will only contact the qualified applicants.